Delegation

What Should I Delegate? Tool

List the work that fills your week, rate each item, and get a ranked delegation order with a suggested handover route for each task.

Takes about 5 minutes. Your answers stay in your browser, and no email address is required to see your result.

Your time

Used to show what each task costs you over a year, at 46 working weeks.

Value of an hour of your time

The work that fills your week

Add each recurring task, then rate it. Nothing leaves your browser.

Task 1

Hours a weekHow often (1 rare — 5 daily)Cost of a mistake (1 low — 5 high)Judgement needed (1 low — 5 high)How easily described (1 hard — 5 easy)

Task 2

Hours a weekHow often (1 rare — 5 daily)Cost of a mistake (1 low — 5 high)Judgement needed (1 low — 5 high)How easily described (1 hard — 5 easy)

What should I delegate first?

2 tasks ranked — 3.5 hours a week, about £12,075 of your time a year

1. Scheduling client calls
Priority 66 / 100 · 1.5 hrs a week · about £5,175 of your time a year
Delegate now. This is the cheapest thing to move off your week.
2. Chasing unpaid invoices
Priority 61 / 100 · 2 hrs a week · about £6,900 of your time a year
Delegate now. This is the cheapest thing to move off your week.

Assumptions and limitations

Priority = weekly load (45%) plus how easily the task can be described (25%), minus cost of error (15%) and judgement required (15%).
Annual time cost assumes 46 working weeks at the hourly value you entered.
It ranks your own judgements. If you rate everything high-risk, everything stays with you — which is itself a useful finding.
Your task list stays in your browser unless you print it.

This tool is designed with transparency in mind. The results are calculated based on the following logic:

Each task is rated on frequency, hours per week, cost of error, judgement required and how easily it can be described.
Delegation priority = (frequency × hours) weighted up, minus risk and judgement weighted down, plus describability.
Tasks are then routed: delegate now, document then delegate, delegate with approval limits, or keep for now.
Nothing is transmitted anywhere. Your task list stays in the browser unless you print it.

It ranks your own judgements. If you rate everything high-risk, everything will stay with you — which is itself a useful finding.